Regular Board Meeting — June 15, 2026
Financial Review, Gate Repairs, Insurance Approval, ACC Appointments, Rental Policy Clarifications, Lake Management Planning
Previous Meeting Minutes
Minutes from the previous board meeting were reviewed and approved. Approved minutes are available on seacoastpoa.org.
Financial Report
James presented the financial report. Total association funds were reported at approximately $212,936, consisting of $209,790 in savings and $3,146 in the operating account.
The board discussed delinquent assessments, budgeting priorities, reserve planning, and future expenditures related to community maintenance and amenities.
Gate Operations & Security
Todd reported that gate electrical power connections had been completed. Additional work remains to address a pavement loop issue and finalize emergency access coordination with local 911 services.
Security cameras at the front gate remain operational. The board also reviewed ongoing trespassing concerns and agreed to continue coordination with the Walton County Sheriff's Office.
Property Insurance Motion Approved
The board reviewed insurance proposals and approved a property and liability insurance policy through AmWins.
The approved policy includes an endorsement providing coverage for property damage to association assets, including the front gate. Total annual cost is approximately $5,090.
Property Maintenance & Tree Removal
The board reviewed ongoing maintenance needs throughout the community, including downed trees, erosion concerns, common area upkeep, and lake access improvements.
Andrew and James will inspect problem areas and obtain multiple quotes for tree removal and related maintenance work.
Architectural Control Committee Motion Approved
Dave provided an update on Architectural Control Committee activity. Six applications have been approved, two remain under review, and one additional application has been recommended for approval.
The board approved the appointment of Amelia Jones and Manuela to serve on the Architectural Control Committee.
Home Construction Approvals Motion Approved
The board reviewed two residential construction applications involving architectural design questions related to board-and-batten and similar siding elements.
After review, the board determined the proposed designs complied with the intent of the community CCRs and approved both applications.
The board also discussed aerobic septic system requirements and plans to review CCR language during future amendment discussions.
CCR & Rental Policy Clarifications
- Beehives remain permitted under the current CCRs because no specific restriction exists.
- The primary residence may be rented subject to applicable laws and CCR requirements.
- Accessory dwelling units may not be used as commercial short-term vacation rentals except as currently permitted under CCR provisions.
- Longer-term rentals of 30 days or more remain permissible when otherwise compliant with governing documents.
Lake Management & Cleanup Strategy
The board conducted an extensive discussion regarding lake conditions, vegetation growth, erosion concerns, and long-term management options.
Information from lake management vendors and community stakeholders was reviewed. The board determined that a complete lake restoration effort would require significant financial resources beyond the association's current priorities.
The board agreed to focus initial efforts on maintaining and improving community amenities, including boat ramps, docks, shoreline access points, and other commonly used areas.
The board will seek professional biological and environmental assessment services to evaluate sustainable lake management options before pursuing major expenditures.
Action Items
- Andrew Finalize the AmWins insurance policy and endorsement coverage.
- Andrew Obtain quotes for vegetation and debris removal around boat ramps, docks, and access areas.
- Andrew Coordinate a professional biological assessment of lake conditions.
- Andrew Continue development of annual budget and reserve planning.
- Dave Deposit delinquent HOA assessment payments received in the former post office box.
- Dave Notify Amelia Jones and Manuela of their ACC appointments.
- James Arrange payment for the approved insurance policy.
- James Inspect erosion concerns near the Holly Lake dock.
- Andrew & James Survey downed trees and obtain multiple removal quotes.
Future Meeting Topics
- Lake management recommendations and biological assessment results
- Reserve funding and budget development
- Community signage improvements
- Community meet-and-greet event planning
- CCR review and amendment considerations